Office Assistant

Full Time

Office Assistant responsibilities include answering the phone, ordering office supplies, greeting visitors, uploading and filing paperwork, and providing general administrative support to our employees. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

*T.R. McKenzie has been following all CDC guidelines regarding COVID-19.
*This is an in-office position, not a remote position.

Job Responsibilities:
  • Enter, upload and file leases and other paperwork.
  • Verify leads and leasing through Entrata (property management software) are properly performed.
  • Check and open mail.Print all emailed bills.
  • Order and stock all office supplies, ie. stamps, checks, pens, paper etc.
  • Alphabetize, organize, file and mail out bills.
  • Assist with security deposits.
  • Answer phone calls and understand and assist customers with apartment availability.
  • Assist contractors and vendors with inquiries about bills.
  • Organize the office layout and maintain the office condition.
  • Send maintenance staff rent roll and availability weekly.
  • Provide general support to visitors.
  • Help leasing office staff when needed.
  • Assist accounting, owners, marketing etc. as needed.
  • Prepare, send out and track renewals and renewal bonuses.
  • Send resident letters, complete housing references, and rent certificates.
  • Print and copy materials for onsite staff.
  • Order staff business cards and on-site floor plans.
  • Order staff embroidered clothing.
Preferred Requirements:
  • Experience as an Office Manager, Administrative Assistant, or Receptionist.
  • Knowledge of office administrator responsibilities, systems and procedures.
  • Proficiency in MS Office (MS Excel, MS Word and MS Outlook, in particular).
  • Hands on experience with office machines (e.g. fax machines and printers).
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Attentive customer service skills.
  • Strong organizational and planning skills in a fast-paced environment.
  • A creative mind with an ability to suggest improvements.
  • High School degree; additional qualification as an Administrative Assistant or Office Manager is a plus.

To apply, please send your information to ellen@trmckenzie.com.

Maintenance Technician

Full Time

T.R. McKenzie, Inc., a local family-owned property management firm is seeking an experienced Maintenance Technician for our West Madison properties. This is a full-time position that offers a competitive wage and benefits package.

Job Responsibilities:
  • Prepare all vacant apartments to market ready condition
  • Respond to resident requests and work orders in a timely manner
  • Perform on-call emergency services as required (rotation shared with other maintenance techs)
  • Perform plumbing, appliance and electrical repairs, repair/replace locks, smoke alarms, and window/door screens
  • Perform preventative maintenance tasks which may include but not limited to: light bulb and filter changes, weekly and monthly fire alarm inspections, checking sump pumps and catch basins in parking areas, garage fans, CO2 detectors, flushing hydrants, doors and closures, garage doors/openers and roofing inspections
  • Communicate maintenance concerns for vacant apartments, model units, clubhouse and common areas to the Property Manager
  • Keep grounds and common areas free of trash and debris
  • Properly and responsibly use maintenance materials, tools, equipment and motorized vehicles
  • Maintain a professional and courteous attitude when dealing with residents, coworkers and general public on and off the property in order to positively promote T.R. McKenzie Inc.
Job Requirements:
  • Must have a valid driver’s license and reliable transportation
  • Available for night/weekend on-call duty
  • Ability to work in any type of weather (cold, snow, heat, rain, etc.)
  • Travel to other properties to cover on-call duties and assist other maintenance technicians as needed
  • Deliver all necessary paperwork to the main office and attend all mandatory meetings

To apply, please send your information to ellen@trmckenzie.com.

Interested in joining TRM’s Team?

As we continue to grow, we’re keeping our eyes out for talented people. We are always looking for skillful people to join our team. If you do not see the job you are looking for right now, feel free to send us an email to say hello. Please include a quick overview of who you are, what job you are looking for, attach a resume, and send our way. We will save your information. However, we encourage you to continue to check out our jobs page. We look forward to hearing from you.

Please send your information to ellen@trmckenzie.com.